Online portal

Once you have signed and returned your contract you will receive an email invite to Eagna’s online timesheet portal (www.timesheetz.net)

When you log in for the first time you will be required to provide the following:

  • Contact details
  • Emergency Contact
  • Tax file declaration
  • Superannuation details
  • Bank details

Weekly Timesheets

Every Monday before 12pm you are required to submit your timesheet on the Eagna timesheet portal
Steps to complete timesheet

Step 1

  • Hourly rate contractor: complete time worked in 24 hour format (eg 5pm = 17:00)
  • Daily rate contractor: complete time worked in days/ part day format
  • Submit completed timesheet (before Monday 12pm of following week)

Step 2

  • Once submitted, your timesheet is automatically sent to your manager for Authorisation
  • Once your manager has Authorised the timesheet you will receive a confirmation email
  • If your timesheet has not been authorised by Tuesday morning of the payroll week, a reminder will be sent to both you and your manager

NB It is your responsibility to ensure your manager authorises your timesheet

Step 3 (Eagna internal process)

  • Eagna will review your timesheet and mark it as Approved (this may be as late as Wednesday morning of the payroll week)

Important

  • If you have planned leave please inform your Eagna consultant so we are aware you will not be submitting timesheets for that period
  • Should you be aware of any issues that would prevent your manager from authorising your timesheet

(e.g. Manager is on leave) you should email timesheets@eagnaconsulting.com.au and CC your Eagna consultant ASAP.

Expenses

  • All expenses must be pre-approved by your manager and authorised on the Eagna portal
  • To submit expenses there is a tab on the Eagna portal, all expense claims must be accompanied by a receipt
  • All authorised expenses will be paid in the fortnightly pay run

Payroll

  • Payroll is processed fortnightly on a Wednesday (see payroll calendar for dates)
  • Please allow 24 hours for the funds to reach your account
  • Payslips will be sent by COB Wednesday of the pay week
  • Superannuation is paid quarterly (Eagna default fund is Australian Super)

Useful Links

ATO – www.ato.gov.au
Superannuation guide – www.ato.gov.au/Individuals/Super/
Tax calculator – www.ato.gov.au/calculators-and-tools/simple-tax-calculator/